EMPLOYMENT OPPORTUNITIES AT SUMATRA - 17th April, 2015

The Surface and Marine Transport Regulatory Authority (SUMATRA) is a Government Regulatory Authority established by the Surface and Marine Transport Regulatory Authority Act, CAP 413. SUMATRA’s role is to regulate, promote and facilitate availability of efficient, safe, quality and reliable transport services in the Surface and Marine Transport sub-sectors through competitive and fair trade practices.

SUMATRA is an equal opportunity employer and intends to recruit qualified, competent, dynamic and self-motivated Tanzanians to fill the following vacant positions in the Procurement Management Unit, Corporate Communication Unit, Directorate of Maritime Safety & Security Services, and the Directorate of Ports & Shipping Regulation:

1.0 SENIOR PROCUREMENT/SUPPLIES OFFICER (Head Office) - 1 Post -REF No. 701 

Senior Procurement/Supplies Officer reports to Manager, Procurement & Supplies.

1.1 Duties and Responsibilities

i) Prepare documents like daft contracts, materials/goods requisitions, maintenance agreements, purchase and check requests;

ii) Conduct market and product research and costs analysis;

iii) Analyse suppliers terms and conditions and revise to ensure compliance with procurement regulations;

iv) Assist in the developing and recommending various operational policies and procedures within the framework of procurement regulations;

v) Coordinate with the requisitioning department to obtain required administrative information and/or documents necessary for processing the procurement;

vi) Address specific purchasing needs and specifications with user department;

vii) Supervise employees engaged in the processing of purchasing documents (eg specifications bids, shipping releases, purchase requests and other documents).

viii) Prepare periodic and special reports and maintains current data on suppliers and new products as well as appropriate records and form;

ix) Purchase various commodities and/or services including construction projects, ICT and research equipment requirements;

x) Maintain inventory and stores ledger;

xi) Check tally records and reconcile the stores and advise on the best and economic ways of disposing off of obsolete stores; and

xii) Perform any other duties as may be assigned by the supervisor.

1.2 Minimum qualifications and Requirements

• Holder of University Bachelor’s degree in Procurement and Logistics Management or Advanced Diploma in Materials Management or Advanced Diploma in Procurement and Logistics Management or its equivalent;

• Certified Procurement and Supplies Professional (CPSP) by Procurement & Supplies Professionals and Technicians Board (PSPTB) or an equivalent qualification,

• Registered with the Procurement & Supplies Professionals and Technicians Board (PSPTB) under approved category or above and have a practicing licence;

• At least five (5) years of relevant working experience in a reputable institution;

• Proven knowledge and experience in the Procurement Management Information System (PMIS) will be added advantage.

2.0 CORPORATE COMMUNICATION OFFICER I (Head Office) - 1 Post -REF No. 702

Corporate Communication Officer I reports to Manager, Corporate Communication.

2.1 Duties and Responsibilities

i) Monitor, collect and compile news from media which are relevant to the Authority;

ii) Prepare responses to public queries on matters relating to the Authority;

iii) Draft advertisements and placements for submission to the media;

iv) Assist in organizing official functions and hosting of business visitors;

v) Organise stakeholders meetings and other sessions with external parties;

vi) Prepare and monitor budgets for advertisements and media placements;

vii) Ensure timely preparation, printing and distribution of Authority’s publications;

viii) Prepare departmental periodical and special reports; and

ix) Perform other duties as may be assigned by the supervisor.

2.2 Minimum qualifications and Requirements

• Holder of University Bachelor’s degree in Mass Communication, Journalism, Marketing or Social Sciences or its equivalent from a recognized institution;

• Possess basic knowledge in Information and Communication Technology (ICT) applications and Graphics;

• At least three (3) years of relevant working experience in a reputable institution or media house;

• Proven knowledge and experience in media, events management and public relations will be added advantage.

3.0 FLAG & PORT STATE CONTROL OFFICER I (Mara & Mtwara) - 2 Posts -REF No. 703

Flag & Port State Control Officer I reports to Manager, Maritime Registration, Survey & Control

3.1 Duties and Responsibilities

i) Support the survey and marking of vessels before registration or licensing;

ii) Make arrangements pertaining to registration, licensing, mortgages and liens and any other matters relating to the registration or licensing of vessels;

iii) Maintain central records of ships registered of licensed vessels and monitor the registration or licensing trends;

iv) Monitor the implementation of safety standards by vessels;

v) Prepare individual objectives/targets and performance standards are developed as part of the individual performance agreement in consultation with the immediate superior; and

vi) Perform any other relevant duties assigned by the supervisor.

3.2 Minimum qualifications and Requirements

• Holder of University Degree or Advanced Diploma in Nautical Science, Maritime Transportation, Marine Engineering, Naval Architecture, Mechanical Engineering, or equivalent qualification;

• Master on a ships up to 3000GT (STCW regulation II/2) or Chief Engineer Officer on ships up to 3000kW propulsion power (STCW regulation III/3);

• Possess basic knowledge in Information and Communication Technology (ICT) application, such as; Microsoft Office Word, Excel, Access, Power point & Outlook;

• At least three (3) years of relevant working experience in a reputable institution specifically under maritime sector.

4.0 SHIPPING SERVICES OFFICER II (Dar es Salaam) - 2 Posts -REF No. 704 

Shipping Services Officer II reports to Senior Shipping Services Officer.

4.1 Duties and Responsibilities

i) Monitor compliance with legislation, orders, good conduct and practices of service providers in the ports and shipping services industry;

ii) Monitor performances of regulated service providers and submission of requisite reports by service providers;

iii) Monitor the level of competition in the ports and shipping industry and report new developments in the industry;

iv) Enforce adherence to safety/health at work and environmental protection requirements and standards at ports, ICDs, CFS and inter-modal terminals;

v) Ensure ports and shipping services providers timely file their tariffs with the Authority for determination and appraisal;

vi) Ensure timely submission of cargo and freighted manifests by shipping agents;

vii) Check-on the completeness and accuracy of applications for registration and/or licence or renewals as they are submitted to the Authority;

viii) Maintain records of applications and corresponding registration and licences issued to service providers;

ix) Prepare Registration Certificates for clearing and forwarding agents and licences for cargo consolidation and de-consolidation; and

x) Perform any other duties as may be assigned by the Supervisor.

4. 2 Minimum qualifications and Requirements

• Holder of a University Degree in Port Management, Shipping Management,

Transport Management, Commerce (Marketing) or equivalent qualification;

• Possess basic knowledge in Information and Communication Technology (ICT) application, such as; Microsoft Office Word, Excel, Access, Power point & Outlook;

• At least six (6) months of relevant working experience in a reputable institution will be added advantage.

5.1 CANDIDATES’ ATTRIBUTES FOR THE ABOVE VACANT POSITIONS TO BE FILLED:

All Candidates must:

• Demonstrate highest degree of integrity;

• Possess good communication and interpersonal skills;

• Be self-driven and capable of working with minimal supervision;

• Be capable of delivering excellent results while working under pressure with tight schedules and deadlines.

6.1 TERMS OF EMPLOYMENT

Successful candidates will be employed on Unspecified Period of Contract (Permanent and Pensionable Terms). However, the employment will only be confirmed after completion of six (6) months’ probation period with candidate’s successful performance.

7.0 REMUNERATION

Attractive remuneration package will be offered to successful candidates.

8.0 MODE OF APPLICATION

Applications should be on APPLICANTS’ HANDWRITING indicating the REFERENCE NUMBER (Ref. No.) of the application, accompanied with detailed CURRICULUM VITAE (CV) providing NAMES, POSITIONS and detailed CONTACTS OF THREE (3) RELIABLE REFEREES, and copies of relevant CERTIFICATES and TRANSCRIPTS.

Application letter and the envelope should bear the Ref. No. of the post applied. Application without Ref. No. will not be considered.

Applications with statement/Provisional results or Statements of Results from the Issuing Authority (e.g. NECTA, University, College) where the Certificates have already been issued will not be considered, thus, need not to apply.

10.0 DEADLINE FOR RECEIVING APPLICATION

Application should be submitted in envelope to the address below not later than

Monday, 4th May, 2015 at 1700 Hrs. Any application received after the due date will not be considered.

Only short listed candidates will be contacted for Interview.

DIRECTOR GENERAL, SUMATRA HEAD OFFICE, MAWASILIANO HOUSE,
ALI HASSAN MWINYI RD/NKOMO ST.

P. O. BOX 3093,

DAR ES SALAAM.

17th April, 2015

This advertisement is also available online at: www.sumatra.go.tz