OCHA Eastern Africa Information Management Associate

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TERMS OF REFERENCE
Information Management Associate

Office : OCHA Eastern Africa
Functional Title : Information Management Associate
Level : GS-6
Duty Station : Dadaab, Kenya

DUTIES AND RESPONSIBILITIES:
Under the overall guidance of the Head of OCHA Office in Dadaab and under the general supervision of the Information Management Officer (IOM), the IM Associate will be responsible of the following duties:
a. Under the guidance of the IMO, assist in the updating and assimilation of global information management standards, policies and procedures to guide related activities within the OCHA Office.
b. Assist in determining and supporting recommendations made by relevant senior OCHA staff on primary data and information elements that are required internally and externally to support humanitarian decision-making.
c. Support and maintain a client-oriented approach with all relevant stakeholders to help identify their information requirements and support activities that ensure that the information needed to support humanitarian operations is submitted/collected, organized and made available to all humanitarian stakeholders.
d. Assist in strategic and operational decision-making by coordinating the processing and analysis of data and information and presenting it in the format most useful for analysis (e.g. reports, maps)
e. Under the supervision of senior staff, develop, design and implement a structured dissemination plan for all information products and services (e.g. reports, data, maps) through, for example, hard copy, stand-alone executable programs, CD-ROM and websites.
f. Support learning through participation by training OCHA staff in OCHA’s information systems. Assist where required the design and management of training programs for staff
g. Support collection & maintenance of geographic baseline & thematic data.
h. Support productions of maps & other geographic information products.
i. Support GIS analysis in a humanitarian context
j. Provide support to technical staff in the development of databases to support the collection and processing of context specific data (e.g. affected populations, displaced populations, demographic and vulnerability data, result of common rapid needs assessment etc.)
k. Support the advocacy functions of the office by assisting in the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
l. Any other duties as may be requested by OCHA Head of Office (senior IOM or HIC Manager where appropriate).

Core Competencies:
• Professionalism – exposure to a wide range of information management systems related to humanitarian activities, conceptual and strategic analytical capacity, demonstrated problem-solving skills. Good knowledge of the region/country and ability to influence others to reach agreement.
• Client Orientation – Ability to identify and analyze clients needs and refer that to the IM supervisor for improvement of the IM tools;
• Communications – Good communication (spoken and written) skills, including the ability to explain and present technical information, effectively advice clients on systems related issues, applications, etc.
• Judgment – Demonstrated ability to apply good judgment in the context of assignments given.
• Teamwork – Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-ethnic environment with sensitivity and respect for diversity.
• Planning & Organizing – Ability to plan own work and manage conflicting priorities.

QUALIFICATIONS:
Education:
Secondary Education, preferably with a specialized certification in a relevant IM area.

Experience:
Six (6) years of progressive experience in the area of Information Management and working with GIS, Mapping and visual products design applications. Ability to work independently in a result oriented multi-tasking environment is an asset.

Language:
Fluency in written and spoken English and national language of the duty station.

Other Desirable Knowledge/Skills:
• Professional experience within the UN Common System or an International NGO in a humanitarian emergency
• Experience in the application of information management in humanitarian response.
• Qualifications and /or industry certification in the following applications: Microsoft Office (advanced user certification of MS Access, MS Excel and MS Word desirable) and Lotus Notes.
• Knowledge and experience of database development and management.
• Knowledge of application of GIS in humanitarian context.
• Knowledge of website Content Management Systems.

How to apply:

To apply, use this link from where you will also access the full TORs and application procedures:http://erecruit.echo-systems.net/