The Engineers Registration Board (ERB) is a statutory body established by the Act No.15 of 1997 as Amended by the Engineers registration (Amendment) Act No. 24 of 2007 with the responsibility of regulating the engineering profession in Tanzania.
9.7 PROCUREMENT OFFICER – 1 POST
9.7.1 REPORTING
Procurement Officer will be reporting to the Registrar – On day to day duties.
9.7.2 DUTIES AND RESPONSIBILITIES
Planning and general management of Procurements of the Board.
To recommend procurement and disposal by Tender procedures
To verify and prepare statements of user requirements
To prepare advertisements of tender opportunities.
Establish, maintain and develop the administrative processes with suppliers;
Support the Boards’ Officials in purchasing related matters;
Ensure proper purchase orders are issued in accordance with the category of procurement;
Check that purchasing documentation corresponds with existing agreements/contracts;
Delivery follow up on purchased goods and services;
Maintain a proper filing and tracking system on the status of all requisitions and issued PO's
Administration of Boards’ purchases: Processing of requests and POs, reconciliation with requesters and suppliers on specification details;
Purchase Management: Souring, receiving, negotiating and evaluating quotes from suppliers.
Tendering Management: Preparations of RFQ & RFP documents for floating, chairing and participating in tender evaluations, preparations of tender reports.
Goods, Products and Services Delivery.
Follow up with suppliers and liaise with stores on timely delivery;
Coordinate, prepare and process payment to approved suppliers, follow up & reconcile with finance on due payments.
Supervise and coordinate effective distribution of materials and other staff belongings to different locations across the Board by ensuring the availability of a relevant courier/transporter;
Participate in the preparation of reports such as commitments and cost analysis reports;
Preparing purchase orders;
Maintaining documentation regarding to Procurements;
Tracking and dispatching of documents for approval and payment regarding procurements;
Processing of tax invoices for payment.
Any other duty as may be assigned by Registrar or Supervisor
9.7.3 QUALIFICATION AND EXPERIENCE
Bachelor Degree or Advanced Diploma in Procurement and Supplies Management from a recognized Institution with at least two (2) years working experience with a regulatory Board or similar organizations.
Must be registered with PSPTB at least in a Graduate category.
9.7.4 REMUNERATION
Attractive remuneration package in accordance with the Institution’s salary scale ERBGSS 1.
9.7.5 AGE LIMIT
Applicant should be between 25 and 35 years
9.7.6 TENURE
The terms of employment will be permanent.
NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)
xiv. Dead line for application is 29th November, 2012 at 3:30 p.m
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
xix. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:
Secretary OR Katibu
Public Service Recruitment Sekretarieti ya Ajira katika Secretariat, Utumishi wa Umma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.
This advert is also found in www.ajira.go.tz, www.utumishi.go.tz, www.pmoralg.go.tz, www.nao.go.tz, www.acg.go.tz, www.irdp.ac.tz and www.brela-tz.org
ENGINEERS REGISTRATION BOARD PROCUREMENT OFFICER – 1 POST
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