ACTED FLAT Intern (Finance, Logistic and administration) - South Sudan

Department: Finance
Position: FLAT Intern Contract duration: 6 months Location: Upper Nile, South Sudan Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Juba National Staff : 136 International Staff : 28 Areas : 10 On-going programmes : 8 Budget : 2.9 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention. Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures. Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps. ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.

III. Position Profile

Finance duties: • Preparation/cross check of Allocation tables • Preparation /cross check of Project Budget Follow Up • Preparation /cross check of Monthly running cost • Preparation/cross check of ATROCE: project cash requirements follow-up • Cross-check PRATIC • Cross-check of Cash request • Cross-check of Contract Follow Up and HR TITANICS • Support the country finance team as otherwise required by the Country Finance Manager. • Support the capital HR officer in updating the national staff contracts’ database, staff personal files and leave follow up. • Support the Area Finance team in BFU preparation. • Support the Area Finance team to develop bi-monthly cash request and cash planning. • Verify accountability of Cash for Work payments and support program and finance teams for cash for work planning and disbursements. • Support to Drought Early Warning System team to undertake field and training payments • Support the finance department in preparing the monthly cash payments schedule to ensure finance team make almost all field payments • Support the finance department in preparing the monthly FLAT documentation package sent from the area to the capital office. Logistics • Prepare with the Area Logistics teams the vehicle/motorcycle/generator fuel and repair follow up. • Support to Area Logistics and Finance departments to close “fuel loans” • Verify monthly asset and stock updates. • Ensure weekly vehicle planning is undertaken in each base and consolidated at area level • Verify compliance with ACTED procurement procedures • Support the logistics team in updating the order and delivery follow up • Analyze vehicle/motorcycle/generator running costs. • Verify vehicle logbooks. • Field market surveys • Procurement monitoring Administration/HR • Verify compliance with ACTED HR procedures, notably in ensuring that personal personnel files are updated and originals transferred to the capital office. • Support area Finance/Administration department in preparing the monthly payroll. • Verify that premises leases are up to date.

Training/Process • Documentation of area-specific FLAT compliance practices • Hold orientation and refresher trainings for field teams on basic flat procedures

IV. Qualifications:

• Postgraduate diploma in Finance, Logistics or International Relations • Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics • Excellent English writing and communication skills • Ability to work efficiently under pressure • Ability to work in an unstable security environment moving • Willingness to work and live in often remote areas under basic conditions • Ability to work independently and creatively about the land and capital

V. Conditions:

Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance

How to apply: 

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to stages@acted.org Ref : FLATI/SSUD/RW

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org