Job Title: Administrative Assistant
Rank: CU8
Reports to: Director, Uganda Studies Program (USP)
Division: Academic Affairs
Duty Station: Mukono
Qualifications & Experience:
- At least a Second Class Upper Bachelor’s degree
- At least two (2) years work experience in any of the following:-
a. Experiential education;
b. Cross-cultural settings;
c. Higher education. - Committed Christian
- Excellent command of the English language both oral and written
- Proficient in the use of Microsoft packages
- Residing in Mukono or nearby towns would be an added advantage
Job Description
- Oversee and carry out various day to day departmental administrative functions
- Perform regular secretarial studies for the department: answer phone calls, type correspondence, order office supplies, maintain the office appointment calendar, screen incoming mail, arrange departmental meetings, photocopying etc.
- Coordinate, initiate, prepare, and monitor various administrative/ operations forms and ensuring timely completion of documents by other departments or university students and faculty staff.
- Organize and maintain various departmental files and records.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
- Perform basic liaison functions with students, staff members or other departments: explain policies and procedure, answer various questions related to the office/department, handle special requests or problems, and routing them to the supervisor as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department/University personnel and or individuals outside the University to plan and coordinate activities, exchange information and resolve problems.
- Ensure proper registration of USP students into the UCU system.
- Coordinate logistics for USP departmental courses including attendance sheets, reading reports by students and meeting with class representatives.
- Assist on USP travel, taking responsibilities as delegated by trip leader.
- Assist with practicum placements and coordination with practicum sites as delegated by the USP coordinators.
- Perform other official duties as may be assigned by the supervisor.
Application method:
- Send an application letter clearly demonstrating suitability together with an updated Curriculum vitae
- Copies of academic and professional certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
P. O. Box 4, Mukono, Uganda
Tel: 031 235 0800
Email: akatabaazi@ucu.ac.ug
Deadline: 5:00p.m. Friday, 3rd August 2012
Only short listed candidates will be contacted
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Uganda Christian University Administrative Assistant (USP)
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