Human Resources Policy Officer International Organization for Migration

Position Title : Human Resources Policy Officer Classification : Official, Grade P3 Type of Appointment : Fixed-term, one year with possibility of extension Estimated Start Date : As soon as possible Reference Code : VN2011/66(O)-EXT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

====================================================================== IOM has a proactive recruitment policy to increase the representation of nationals of non-represented member states. Qualified applicants from the following countries will be favorably considered:

Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Comoros, Congo, Cyprus, Czech Republic, Djibouti, Dominican Republic, El Salvador, Gabon, Gambia, Guyana, Holy See, Honduras, Jamaica, Lesotho, Libya, Lithuania, Luxembourg, Madagascar, Maldives, Malta, Mauritania, Micronesia, Mongolia, Montenegro, Morocco, Namibia, Nauru, Niger, Nigeria, Paraguay, Rwanda, Seychelles, Slovenia, Somalia, South Sudan, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Tunisia, Vanuatu, Yemen

Applications from qualified female candidates are especially encouraged.

Context:

Under the direct supervision of the Human Resources Management Advisor and in coordination with the Office for Legal Affairs (OLA), the successful candidate, as one of the policy specialists within the Policy and Quality Assurance Unit, will be responsible for overseeing consistent implementation of Staff Regulations and Rules IOM-wide.

Core functions/ responsibilities:

1. Assess the adequacy of existing HR policies, identify issues that require change, propose modifications and draft the related policy papers, to meet the organizational needs as well as changes within the United Nations Common System (UNCS).

2. Undertake research on HR matters, including exploring practices in the UNCS and other inter-governmental organizations and prepare recommendations accordingly. Ensure that HR policies are up-to-date and disseminated IOM-wide.

3. Provide advice and recommendations on staff issues that could potentially lead to grievances and appeals. Manage HR aspects of grievances, appeals, disciplinary matters and other potentially contentious cases taking into account the Staff Regulations and Rules, Instructions, policies, procedures and practices, relevant principles of law and ILO Administrative Tribunal (ILOAT) jurisprudence. Prepare written briefs, provide information on administrative matters for responses to the Joint Administrative Review Board (JARB) in liaison with the OLA and maintain the record of all cases. Ensure that any HR follow-up action is implemented. Represent administration in appeal cases heard in front of the JARB.

4. Provide advice on all procedural issues regarding the handling of disciplinary cases. When required, participate in the resolution of conflicts, fact-finding and investigation missions.

5. Provide advice on application, and where necessary interpretation, of Staff Regulations and Rules and related HR policies and procedures, taking into account past practice and precedents and, if necessary, case law. Promote consistent application of HR policies throughout the Organization. Maintain a log of waivers and precedents.

6. Serve as the focal point on all issues related to conditions of employment of local staff in the field. Provide policy guidelines to the Chiefs of Mission, in particular where local staff are subject to local labour laws and/or participate in the national social security scheme.

7. Participate in various in inter-agency working groups and task forces relating to HR policy development, coordination and harmonization.

8. Perform such other duties as may be assigned.

Desirable Competencies:

Behavioural

a) takes responsibility and manages constructive criticism; works effectively with all clients and stakeholders; b) promotes continuous learning; communicates clearly; c) takes initiative and drives high levels of performance management; d) plans work, anticipates risks, and sets goals within area of responsibility; e) displays mastery of subject matter; f) contributes to a collegial team environment; g) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; i) displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes; b) delivers Human Resources solutions customized to the needs of IOM; c) anticipates and understands internal and external issues and opportunities that may impact the human resources landscape of IOM; d) adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives.

Desirable Qualifications and Experience

a) completed Master's degree from an accredited academic institution, preferably in Law, Public Administration, Human Resources Management or a related discipline, b) five years (or seven years for candidates holding a first level university degree) in Human Resources management and/or administration of justice, preferably in an international, non-profit environment; c) experience in one of the organizations of the UN Common System and field experience a distinct advantage.

Languages

Thorough knowledge of English. Working knowledge of French and Spanish an advantage.

NOTES:

1. The tenure of the contract of staff members holding a regular contract will remain unchanged.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by February 13, 2012 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/jahia/Jahia/pid/165

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.