Bids to Supply, Install and Configure Video Conference System

Name of the Organization	East, Central and Southern Africa Health Community
Name of Project	East Africa Public Health Laboratory Networking Project (EAPHLNP)
Brief Description of the Information System	Supply, Installation and Configuration of one full set of Video Conferencing System at ECSA Health Community secretariat Headquarters based in Arusha, Tanzania.
Grant/Project ID	P111556
IFB Title	Supply, Installation and Configuration of Video Conferencing System
IFB Number	ECSAHC/ 03/2011/11

1. This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in the United Nations Development Business (UNDB) issue no: 798 dated 16th May 2011.

2. The East, Central and Southern Africa Health Community has received a grant in the amount of US$ 2.5 million from the World Bank toward the cost of East Africa Public Health Laboratory Networking Project and it intends to apply part of this grant to payments under the agreement(s) resulting from this IFB namely, Supply, Installation and Configuration of video conferencing System.

[NB: For detailed review of the bidding documents please visit ECSA website http://www.ecsahc.org ].

3. The East, Central and Southern Africa Health Community serves as the regional coordinating agency for the project and now invites sealed bids from eligible Bidders for Supply, Installation and Configuration of Video Conferencing System.

4. Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits” dated May 2004, revised October, 2006 and is open to all Bidders from eligible source countries as defined in the Guidelines that meet the following minimum qualification criteria:

4.1. Financial Capability

4.1.1. Turnover

i. Overall cumulative turnover of at least US$ 0.75million on or equivalent in the past five years.

ii. Specific turnover of US$ 0.2 million or equivalent cumulative turnover of Supply, Customization, Configuration and Installation of Video Conferencing Systems from the past five years.

4.1.2. Liquidity

At least, US$ 0.2 million or equivalent in the form of liquid assets. In case of joint ventures lead partner’s liquid assets should not be less than 50%.

4.2. Experience and Technical Capacity

During the past five (5) years, the Bidder must have completed three (3) successful contracts involving the development and implementation of Specification, Supply, Customization, Configuration and Installation of Video Conferencing Systems including one (1) of similar functional/technical characteristics of preferably eighty percent (80%) comparable scale as per this Invitation for Bid.

5. Interested eligible Bidders may obtain further information from Administration Officer, ECSA Health Community and inspect the bidding documents at the address given belowfrom 1000to 1500 hours, Monday to Friday excluding public holidays and weekends.

6. A complete set of bidding documents in English may be purchased by interested Bidders on the submission of a written application to the address below and upon payment of a nonrefundable fee of US$ 100. The method of payment will be a direct deposit to:

Bank Name: Standard Chartered Bank (T) Ltd

Branch: Arusha, Goliondoi Road, Arusha, Tanzania, Postal Code: P. O. Box 3000

SWIFT/ABA Code: SCBLTZTX

Account No.: 87400 140535 00

Account Name: Commonwealth REG.H.C.S

Account Beneficiary: ECSA Health Community or

Banker’s chequedrawn toECSA Health Community. The document will be sent by Courier Service against payment of US$ 30 for delivery within East Africa and US$ 60 or equivalent in case of delivery abroad. Eligible bidders are encouraged to make a pre-bid visit to the site and

those wishing to do so are asked to make prior contact with the Directorate of Operations and Institutional Development at ECSA Health Community. Bidders are requested to submit any questions in writing to reach the Purchaser three days prior to visiting the site.

7. The document may also be viewed and downloaded from ECSA Health Community’s website: www.ecsahc.org. Bidders who download the tender document must arrange to pay a reduced mandatory non-refundable fee of US$ 80 and must forward their particulars immediately for records and for the purposes of receiving any further tender clarifications and/or addendum.

8. Bids must be delivered to the address below by 1400 hours on 27 th January, 2012. All bids must be accompanied by a bid security of US$ 2,000. Late bids will be rejected. Bids will be opened in the presence of the Bidders’ representatives, who choose to attend at the address below at 1400 hours on 27th January 2012.

9. By signing the Bid Form, the Bidder represents that it either the owner of the Intellectual Property Rights in the hardware, software or materials offered, or that it has proper authorization and/or license to offer them from the owner of such rights. For the purpose of this Clause, Intellectual Property Rights shall be as defined in the GCC Clause 1.1 (c) (xvii). Willful misrepresentation of these facts shall be considered a fraudulent practice subject to the provisions of Clauses 3.1 through 3.4 above, without prejudice of other remedies that the Purchaser may take.

The Director General,

East, Central and Southern Africa Health Community

P. O. Box 1009

Arusha, Tanzania

Plot No. 157 Oloirien, Njiro Road

Tel: +255-27-2549362/; 2549365/6

Fax: +255-27-2549362

Email: regsec@ecsa.or.tz

www.ecsahc.org